Mid-Year Executive Council Report  From Executive Council Representative Gregg Riddle

APCO INTERNATIONAL EXECUTIVE COUNCIL MEETING
January 29, 2006

Submitted by:  Gregg Riddle
Illinois Executive Council Representative

The Mid-year Executive Council meeting was held in a two-day format.  Tom Hanson of the Virginia Chapter was asked to moderate the first day, Saturday.  This day was used to discuss key issues that would need action during the official Council meeting that was held on Sunday and to receive a variety of reports from committees and staff.  Some of the topics that were presented included APCO Policy Manual revisions; PSFA Bylaws revisions; Annual Conference Manual revisions; Dues increase; financial reports; FY 2006-2007 Budget; Long Range Strategic Plan updates and reports by the Group Leaders, staff, the IDC and the Regulatory Affairs.

Convene:  President Greg Ballentine convened the formal Executive Council Meeting at 8:30 a.m.

Roll call:  All chapters were represented, either by their elected Executive Council representative or by proxy, with the exception of the Mississippi, Oklahoma and Pacific Chapters.  Nine new Council members were in attendance at this meeting.

Changes to the Agenda:  Three changes were made to the agenda.  APCO Policy Manual Section 8.2 was added, the Annual Conference Manual revision was added and the Installation of Officers was added.  A motion for approval was offered by Gregg Riddle, Illinois, with a second by David Saffel, West Virginia; motion carried.

Action Items

Approval of 2005 Annual Executive Council Meeting Minutes:  A motion by Mary Messamore, Kansas, to approve the minutes of the 2005 Annual Council meeting; Pat Joy, Arizona, offered a second;  Motion carried.

Executive Council Moderator Selection for August 2006 and January 2007:  The Management Committee offered the names of Jeff Haislet of the Texas Chapter and Freddie Thompson of the South Carolina Chapter as moderators for the upcoming Executive Council meetings.  Gregg Riddle, Illinois, motioned for acceptance; Pat Hall, Alabama seconded the motion; the motion carried.

APCO Policy Manual Resolutions:  Four (4) Policy Manual Sections were offered for consideration by the Council.

Policy 4.1 - Membership Application Procedures - amendment limits the scope to APCO-International members only.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried.

Policy 4.10 - Membership Application Procedure for Members At-Large - this new section addresses the Members At-Large and Affiliate's members that make application to APCO-International.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile; motion carried.

Policy 8.3 - Executive Director - addition of the Heritage Foundation as the fourth subsidiary.  Motion offered by Gregg Riddle, Illinois, second by Pat Hall, Alabama; motion carried.

Policy 8.2 - APCO Headquarters Staff - addresses the movement of existing staff within APCO divisions and its subsidiaries.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile.  Amendment offered by Past President Glen Nash to remove paragraph 3.1 and renumber 3.2 through 3.4, second by Past President Vinnie Stile, motion carried.  Original motion was approved as amended.

APCO Annual Conference Manual:  The Conference Department had requested a revision to Section M to establish a Conference Program Committee.  Motion offered by Gregg Riddle, Illinois, second by Past President Vinnie Stile.  Lynne Feller, Ohio, motioned to amend by deleting paragraph four, "The appointed members of the Program Committee shall serve exclusively on the Program Committee"; Mary Messamore, Kansas, seconded the motion; amendment was approved.  The original motion as amended was approved.

PSFA Bylaws:  The Executive Council approved the revised PSFA Bylaws as presented by the C&B Committee.

Dues Increase:  RoxAnn Brown, Tennessee, motioned to approve the recommended increase based on the CPI of  3.4%, which will take effect on January 1, 2007.  Tom Hanson, Virginia, seconded the motion.  Motion was approved with one nay vote being cast.

2008 Executive Council Mid-Year Meeting Site Selection:  The Executive Council voted to meet in Orlando for the 2008 Mid-year meeting. 

2013 Annual Conference Future City Selection: The Council voted to hold the 2013 Annual Conference in Reno Nevada.

Financial Report:  Gregg Riddle, Illinois, motioned to accept the financial report as presented; Larry Sheridan, Wyoming, seconded the motion; motion was approved.

FY 2006 - 2007 Budget:  Gregg Riddle, Illinois, motioned to accept the budget as presented; Freddie Thompson, South Carolina, seconded the motion; motion was approved with three nay votes being cast.

Revised Strategic Plan:  Gregg Riddle, Illinois, motioned to accept the revised Strategic Plan as presented; Mary Messamore, Kansas, seconded the motion.  The Council had additional discussion that focused on the desire to have a more formalized process developed for an annual review of the plan.  No formal amendments to the motion were offered and the motion was approved.

Walk of Heroes Dedication:  Jay Moritz of the Wisconsin Chapter motioned to name the brick walk located at APCO-International Headquarters as the "APCO Walk of Heroes Dedicated to the Memory of Kent Kruger"; further, that a plaque noting this be placed in the gazebo located on the APCO Walk of Heroes.  Fred Thompson of the South Carolina Chapter seconded the motion. The motion carried.


Other Business:

a. Larry Sheridan, on behalf of the Wyoming Chapter, presented a suggestion to enhance the procuring and retaining of members through a graduated scale in the Membership Dues structure.  This will be referred to the Membership and Chapter Services Committee. 
b. Illinois Chapter presented a $1,000 donation to the Heritage Foundation to assist in moving the Foundation forward in its efforts in preserving the artifacts and history of this Association.. 
c. Tom Sorley, Florida, motioned to direct the Board of Officers and Staff to immediately take the necessary steps to pursue becoming a standards development organization and identify the items that should be developed into Standards / ANSI; RoxAnn Brown, Tennessee, seconded the motion; motion carried   
d. John Gibson, Arkansas, urged the Board of Officers to continue pressing for wireless accuracy at the PSAP level rather than at the state level. 
e. Peter Thomas, Atlantic Chapter, presented sets of the New York City Fire Department's September 11th Communication CDs to the Heritage Foundation and to the APCO Institute.
f. Jim Beutelspacher, Minnesota, invited the Executive Council to the North Central Regional April 30-May 3, 2006 at the Sheraton South in Bloomington, Minnesota.  Please visit http://www.apco2006.org/ for more information.
g. President Greg Ballentine asked for direction from the Executive Council on one-day meeting format versus two-day format.  Following significant discussion the Council overwhelmingly decided that the two-day format should be continued.
h. Lex Rutter, Idaho, motioned that the Council resolve to encourage the Directors to A. cause to be prepared and presented a very short summary of previous discussions for those action items presented during the business meeting, B. that Directors be encouraged to request agenda time when situations arise that require Council action or information, and C. that the Board, in conjunction with Council meetings, develop contingency programs, both formal and informal, that help better utilize Council time; RoxAnn Brown, Tennessee, seconded the motion; the motion failed.
i. RoxAnn Brown, Tennessee, recognized the efforts of Nancy Pollock and Bob Owning for their work on the NRIC process.
j. Pat Hall, Alabama, thanked Tom Hanson for his commendable job in moderating the first day's meeting.  
k. Mark Buchholz, Oregon, invited everyone to attend the Western Regional Conference March 12-15, 2006.  Please visit http://www.apco2006.org/ for more information.
l. Tom Hanson, Virginia, invited everyone to attend the Eastern Regional Conference May 7-10, 2006.  Please visit http://www.apco2006.org/ for more information.
m. Gregg Riddle, thanked Past President Glen Nash for his time served on the Executive Council.
n.  Julie Righter, Nebraska, reminded everyone of the three upcoming Project RETAINS Symposia.
o. Acting Executive Director Tim Ryan gave a brief history of the Executive Council Communiqué and asked if the Council would support the distribution on a monthly basis versus the current bi-weekly cycle.  Jeff Haislet, Texas, motioned to go back to a monthly Staff Communiqué;Jay Moritz, Wisconsin,  seconded the motion; the motion carried.
p. Gregg Riddle, Illinois, requested that the President direct staff to send letters to all absent Council members, including those represented by proxies.
q. Installation of Officers:  President Gregg Ballentine swore in President Wanda McCarley, Acting President-Elect Willis Carter, Acting First Vice President Chris Fischer and International Vice President Manfred Blaha.  President McCarley presented Past President Ballentine with his Seal of Office and Past President pin at this time.  President McCarley then announced that based on the requirements of the APCO Bylaws Article V; Section 6.3. Richard Mirgon was being recommended for appointment as Acting Second Vice President.  The Council voted to affirm this appointment.  Richard Mirgon was then sworn into office.

Adjourn:  Mary Messamore, Kansas, motioned to adjourn the meeting; Fred Thompson, South Carolina, seconded the motion; motion carried and the meeting stood adjourned at 11:04 a.m.

Back